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Aunt Ann's Agency - 50 Years Staffing Homes

Staffing the Bay Area's finest homes since 1958
San Francisco & Marin & Sonoma Counties: 415 749-3650
Peninsula Counties: 650 573-1000 East Bay Counties: 925 933-2273
National Placements: 866 729-2667

Private Office Staffing > Personal Assistants > Browse Jobs

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Personal Assistant Needed (3PA)
Schedule: Full-time:
Monday - Friday
9 am - 5 pm
Competitive DOE
One of our great clients is seeking a personal assistant to make their lives easier. This large family is busy in not only SF, but in multiple locations around the world. The position involves aspects of property management, house management, managing the family calendar, event planning, and correspondence with the family's business and non-profit organization. They are very humble and generous people who are seeking someone with a great knowledge base and calm demeanor to work in their SF home & office. This position does require you to wear multiple hats and be comfortable being resourceful and problem solving. Someone who is confident and comfortable creating and implementing systems of how to run the homes are needed. They would like someone who is easy to work with and well versed in working in a busy HNW home. They are hoping to learn from this ideal personal assistant, and also hope to foster growth for the personal assistant.
The ideal candidate is local to the bay area and has worked in SF for other HNW families and philanthropists. Having great knowledge of Apple products, excel and Quicken are also needed to make this position run smoothly. This is a great opportunity for an experienced personal assistant/ estate manager, who is looking for a kind and thoughtful employer to work for long term.
• Must have meticulous attention to detail and be highly organized
• College degree preferred, or formal domestic training
• 3-5+ years’ experience as Personal Assistant/Estate Manager in a UHNWH
• Local to the San Francisco Bay Area with a knowledge of San Francisco Vendors
• Comfortable with ambiguity and confident to offer suggestions but flexible to accept a different strategy from one’s own.
• Professional and personable with excellent written and spoken verbal skills
• Self-motivated; must work well independently and be self-directed
• Must take a proactive and anticipatory approach; predict what could wrong and plan appropriately
• Fully fluent in digital technologies; able to successfully coordinate work flows - Must be fluent In Google Suite, Calendar, Sheets and MS Office Suite.
• Strong written skills; able to professionally represent Principal in all written communications
• Tech savvy and fluent in Mac OS, Google Apps / Docs and mobile technologies
• Strong follow-up and follow-through creating a documented historical record.
• Must be willing to travel in and out of U.S.
• Diligent and dependable
• Trustworthy and discreet and willing to sign a NDA.
Children: 4
Status: Open
San Francisco, CA
(San Francisco)
[ Apply ]
Great Personal Assistant Position Available Now! (10PA)
Schedule: Full-time:
Monday - Friday
8 am - 5 pm
Salary: Top Salary + Great Benefits!
We have a long term client seeking a personal assistant for their busy San Francisco home. The basic job duties will consist of, managing the schedule for the principle, assisting with scheduling other household staff or vendors coming to the home, be the first point of contact on the phone and email and be proactive in responding to time sensitive needs appropriately, as well as working hands-on with house manager on various projects. This is an exceptional position for a personal assistant, who has had previous experience working in a busy home, with great attention to detail and the ability to work in a fast-paced environment.
-Minimum of 2 years working as a personal assistant in private home or working as a professional with transferable skills-sets, working with affluent clients/ high net worth indiciduals
- Must have proficient administrative and clerical skills
-Extremely organized with great attention to detail while working in fast paced environment
-Must have ability to work proactively and independently with strong interpersonal, computer, technology skills
-Great "can-do" attitude!
Status: Filled
San Francisco, CA
(San Francisco)
[ Apply ]
Highly Organized and Professional Personal Assistant Needed (2PA)
Schedule: Full-time:
Monday - Friday
9 am - 5 pm
Salary: 80-110k
Description:We are representing a client in need of a personal assistant to assist in managing their day to day life. The basic job responsibilities will consist of calendar management, researching projects, assisting in vendor management running errands, and organize files and documents. The ideal candidate must be able to work in a fast paced environment, and work well as a team. This is a fully staffed home and each employee must do their part and work together in order to keep the home running smoothly. Fluency with recent technology and Mac is a must. They are seeking a driven, organized and professional personal assistant, who has great communication skills and is hard-working.
• 2+ years working as high level Personal Assistant, Executive Assistant, Office Manager or similar
• Superior skills in technology - fluent in MAC OS, iPhone, MS Office Suite, Cloud storage, Google Calendar and mobile technologies
• Excellent communication skills - verbal, written, listening
• Ability to maintain confidentiality
• Demonstrates excellent customer service
• High drive and energy
• Demonstrated passion for event planning, design, art and creativity
• Very professional demeanor, always calm under pressure
• Strategic, resourceful and effective
• Exceptional attention to detail, never dropping a ball with fantastic following through
• No task too big or too small mentality - can think outside the box
• Friendly and kind hearted individual • Result driven problem solver
• Stellar, verifiable references
• Must be highly organized
• Comfortable with ambiguity
• Must take a proactive and anticipatory approach; predict what could wrong and plan appropriately
• Local to the San Francisco Bay Area is preferred
• Available to work on-call and able to respond to emergencies
• Travel required for out-of-state property
• College degree preferred
Status: Filled
Menlo Park, CA
(South Peninsula)
[ Apply ]
Social Secretary Needed for Great SF Home (11PA)
Schedule: Full-time:
Monday - Friday
9 am - 5 pm
Salary: $80k - 90k
Description:We are seeking an enthusiastic and highly motivated personal assistant/social secretary for our wonderful client in San Francisco. The basic job duties will consist of; Calendaring (social, personal, and household schedule), researching events and projects, working with House Manager and other household staff on scheduling, must be first point of contact for household communications and relay messages and take action as well as running personal errands and tackling tasks given directly by the principle. The ideal candidate is driven, organized, professional and poised. Must have exceptional technology and computer skills as well as the ability to multi-task and communicate effectively. Please call or email with any interest or inquiries about the position! We look forward to your application!
-Minimum of 2 years working as a personal assistant in private home, with verifiable references
- Must have proficient administrative and clerical skills
-Extremely organized with great attention to detail while working in fast paced environment
-Must have ability to work proactively and independently with strong interpersonal, computer, technology skills
-Great "can-do" attitude!
Status: Filled
San Francisco, CA
(San Francisco)
[ Apply ]
HIRING NOW!! PT Project Based Personal Assistant in Montclai (14 PA)
Schedule: Part-time: 20 Hours per week (days flexible)
Salary: 35 per hour
Description:We are representing a HNW family in Montclair (Oakland) who is in search of a part time project based Personal Assistant for their home. Their ideal candidate must not be afraid to take action as they are generally the first point of contact for the family. The candidate would be responsible for bill paying, appointment reminders, managing household vendors, and bookkeeping, so experience with that is a plus! The ideal candidate must have a smart phone as the PA needs to be reachable via phone and by email. Resourcefulness and the ability to take direction well is a plus! This is a great opportunity for a qualified candidate, seeking long term employment with an enjoyable candidate. When applying please keep in mind only candidates who live locally within the SF Bay Area will be contacted.
Requirements: . Excellent verbal and written communications skills . Must speak fluent English . Must drive and have own car . Clean background check, valid Driver's License with a clean driving record . Ability to make at least one year commitment (hopefully longer!) . Able to work legally in the United States
Status: Filled
Oakland, CA
(East Bay)
[ Apply ]
Personal Assistants Needed! (1PA)
Schedule: Full-time: Full time and Part time needed!
Salary: DOE
Description:We’re always looking for skilled Personal Assistants who have experience in a variety of computer programs, social calendaring, travel arrangements, correspondence, creating inventories and the scheduling of staff and maintenance personnel. Experience with large construction projects, new business ventures, and any philanthropic undertakings highly desired. Personal shopping, daily mail, data base management, media inquiries, creations of manuals to operate high-tech systems and households and the payment of bills are also desired. Bay Area candidates are highly encouraged to apply!
Requirements: -At least 3 years of recent experience working in a private home daily with verifiable references. -Ability to legally work in the United States -Clean background check, valid Driver’s License with clean driving record. -Excellent communication skills. -Reliability, dependability, and loyalty. -Professional attitude/work ethic. -Ability to make at least one year commitment (hopefully longer!!).
Status: Filled
Bay Area, CA
[ Apply ]
Professional Organizer/ Household Assistant Needed (4PA)
Schedule: Part-time
Description:Mountain View home is seeking an assistant to help with basic needs of the family. The ideal candidate will be exceptionally organized, with attention to detail, with basic knowledge of assisting a household. The responsibilities include: running errands, assisting with dry-cleaning drop off and pick up, handling sale of household items and charity donations, help with online research, home organization (not cleaning) and mail assistance.
Status: Filled
Mountain View, CA
(South Bay)
[ Apply ]
Organized and Professional Personal Assistant Needed! (9PA)
Schedule: Full-time: Monday - Friday
8 am - 5 pm
Salary: Competitive DOE
We are seeking a responsible, energetic, self-starter as a Personal Assistant for a busy household. The client is a very active single mother of four and needs assistant with managing household and calendaring and assisting principle with various research projects. The ideal candidate must be able to: work independently, learn on the go and apply learning as tasks repeat; juggle and move easily between a large number of open tasks simultaneously and prioritize as needed; negotiate with providers; pitch-in on a variety of household tasks without ego; and see things through to completion. They also must also be a great listener, take notes of details, be thorough and ask questions upfront in order to get all the information needed to execute. He or she must be fully committed to a full-time position and fully present while at work. A calm, steady, personality is a plus.
Job Duties:
- Manage household calendars (schedule appointments, meetings; input school, activities, maintenance, reminder appointments into calendars)
- Manage and track household finances (pay bills, monitor account balances, request wire transfers, track expenses by category)
- Manage household communications (open and sort mail, send and receive packages, send and respond to emails in a timely manner)
- Arrange and manage household's business and personal entertainment (arrange for event tickets, caterers, entertainment, staffing, rentals, flowers, valet, AV needs, etc.)
- Arrange and manage household travel arrangements (flights, car rentals, hotels/homes, activities)
- Conduct research as needed to support principal
- Manage household and auto maintenance (oversee regular maintenance service, schedule and manage special service needs, manage special projects)
- Oversee household staff (full-time housekeeper, full-time au pair and regular service providers, who take primary responsibility for children, cleaning, pets and other household maintenance)
- Oversee household inventory (maintain and organize with the help of other household staff, who take primary responsibility for grocery and household-products inventory)
- Run special household errands, as neededRequirements:
-Must have minimum 2 years experience working as Personal Assistant or House Management position, in a private home
-Proficient in Mac, PC, google apps, and resourceful with technology
-Must have Valid Driver's License and Reliable Car
-Clean Background check and driving record required
-Must feel comfortable working with others, household manager and nannies in formal household setting and be able to communicate with service people, vendors, etc...
Status: Filled
San Francisco, CA
(San Francisco)
[ Apply ]
Personal-Executive-Family Assistant Needed Now! (8PA)
Schedule: Full-time: Monday - Friday 8:30 am - 5:30 pm
Salary: Open; DOE
Description:Extremely busy professional/single father seeks a career-oriented Professional Assistant to assist with calendaring, scheduling, organization, errands, projects, and property management. This will be a full-time (M-F and occasional ad-hoc weekends) position offering competitive salary, benefits, and discretionary bonus tied to longer term performance. Job duties will range from "no task too small" day-to-day scheduling and household errands, to more complex longer-term projects (requiring research, multi-tasking, contingency-planning, and persistent follow-up) such as complex travel arrangements, and extensive home remodeling. Areas of responsibility fall within Personal, Child-related, and Household assistance, including
1) Calendar management, including scheduling/tracking appointments, events, meetings, carpools, activities relating to principal, his children, and the household
2) Organization, including around the home, and home office
3) Errands ("no task too small" mandate/attitude)
4) Projects (ranging from small to larger/complex requiring research, multi-tasking, coordination)
5) Property management (liaison/"gate keeper" for service vendors for several homes, boats, cars)
-Must be local candidate with strong references and relevant prior experience
-Must be highly resourceful and adaptable self-starter with ability/desire to multi-task
-Must be highly organized, reliable, and results-oriented "go-getter" -Must be articulate, strong communicator, and tech-savvy
-Must be comfortable working independently and with others
-Must be strong driver and comfortable around children and pets
-Must have some college education; degree preferred
-Must be willing to travel with family to other California destinations, or possible out of state
Children: 3 children
Pets: Yes
Status: Filled
San Francisco, CA
(San Francisco)
[ Apply ]

Household Services

Aunt Ann's In-House Staffing
2722 Gough Street
San Francisco, CA 94123
Phone: (415) 749-3650
Fax: (415) 749-2083
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